County Grants Programme

 

The County Grants Programme supports the work of small organisations and charities in eight counties with which The Henry Smith Charity has a historic association.


The counties where the Programme operates are:

 

  • Gloucestershire
  • Suffolk
  • Hampshire
  • Surrey
  • Kent
  • East Sussex
  • Leicestershire
  • West Sussex

 

You must be a not-for-profit organisation or UK registered charity with an annual income of under £250,000 to be eligible to apply, though exceptions may be made for those whose activities are county-wide and whose annual income is under £1 million.


Applications can be made for one year grants and multi-year grants.

The minimum you can ask for is £500.


The maximum one year grant you can ask us for is £10,000.


The maximum multi-year grant you can request is £20,000. You can ask for this to be spread over either two or three years.


Grants can be used towards running costs, salaries, project costs, or one-off capital expenditure such as building refurbishment or equipment.


Capital grants must be used within six months of award
. Applications for small capital items can be made at any time. However, if you are applying to us for part-funding of capital works, equipment of high value or that forms part of a larger project, you should not apply until at least 75% of the funding needed has already been raised.


Only one grant per organisation can be supported at any one time.


There are no deadlines and applications can be submitted at any time, provided that:

  • you do not have an active grant from us;
  • we are not already assessing an application from your organisation to one of our other programmes;
  • all reporting requirements on previous grants have been met, and
  • if you applied previously and were unsuccessful, that more than 12 months has passed since you received your declination letter.

Please read these guidelines in full before completing your application form.


Application forms can be downloaded in Word or PDF format at the bottom of this page.


It normally takes between three and six months for a decision to be made on applications to the County Grants Programme. Applications are initially considered by the relevant County Trustee, and the assessment process may involve a visit to your organisation. Trustee meetings where decisions are made take place each year in March, June, September and December.


If your organisation applies and is unsuccessful, you must wait at least 12 months from the date on the notification letter we send you before making another application.


Please refer to the What We Fund page of this website for details of the categories under which we make our grants and examples of the type of work you can apply for.


Please refer to the Not Normally Funded page of our website for details of activities or types of organisations that we do not fund. These apply to all our grant making. Any additional exclusions that are specific to County List or Small Grants are listed below.


How to Apply


Applications must be made using the County Grants application form. This can be downloaded at the bottom of this page.

Please ensure that all sections of the application form are fully completed; it is not sufficient to answer “see attached documents” to questions.

You may enclose additional information, but this should not exceed two A4 pages. Please do not send booklets, copies of your organisation’s policies or electronic media such as DVDs or CD Roms.

Please keep your application as simple as possible and avoid the use of technical terms, acronyms and jargon.

If an application is unsigned or incomplete it may be declined or returned to you unread. Please ensure you enclose two copies of your application form and two copies of all the documents and information we ask you for.

Application forms must be accompanied by two copies of your most recent audited or independently inspected accounts, and two copies of detailed budget for the project.

If you are requesting funding over more than one year your budget must reflect this. Please set out costings for each year of the project in separate columns.

If your request is partly or wholly for salary costs, please ensure that the salary element of your budget is broken down as follows:

  • Salary
  • National Insurance
  • Pension (if applicable)

This is particularly important when requesting a two or three year grant. You can ask us to consider annual salary increases of up to 2% p.a. If the increases in your budget are larger than this, for instance because of a salary scale you have for your staff, the balance will need to be raised elsewhere.


Explain from where the balance of funds will be/has been raised if you are applying to us for part-funding.


Describe your fundraising strategy for the project. This should include details of the funds you have secured and applications pending.


Please also provide a projected expenditure budget for your organisation as a whole for the coming 12 months and tell us from where the balance of funds will be/has been raised.


If your request is for a salary, you must include two copies of the Job Description for the post.

We reserve the right to share with other grant makers information received from applicants requesting funding and from those in receipt of funding from us, unless an organisation expressly requests otherwise. Knowingly providing false information will invalidate any application or grant.

Monitoring and Evaluation


Organisations awarded multi-year grants will need to complete a progress report form six months after payment is made each year. This must be received and approved by us before the next year’s grant can be released. The progress report form can be downloaded from the County Grants Programme page of our website.

In order to minimise the administrative burden of grantees, we do not require progress reports for one year County Grants, but we may contact funded organisations towards the end of a grant for confirmation that the grant has been spent in accordance with the original application.

Please Note: organisations that apply to us again within 18 months of the end of a previous grant must complete the ‘Previous Funding’ section towards the end of the application form.   This applies to grants of all lengths, and regardless of whether the new application is for the same or different work.

 

Downloadable documents

All links below open in a new window. 

We recommend that you save the application forms onto your computer before you start to complete your forms (select the “save” option when downloading).

County Grant Application Form - Word              

County Grant Applications Form - PDF           

County Grant Guidelines - Word

County Grant Guidelines - PDF

Progress Report Form (for multi-year grants) - Word

 

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