THE HENRY SMITH CHARITY Registered Charity in England and Wales number: 230102

Small Grants Programme Application Guidelines

The Small Grants Programme is divided into two strands:  the County List for applicants from the counties with which the Charity has a historical association, i.e., Gloucestershire, Hampshire, Kent, Leicestershire, Suffolk, Surrey, East Sussex and West Sussex and the Small Grants Programme for applicants from other areas in the UK.

County List:

1. Applications from the counties with which the Charity has a traditional connection i.e., Gloucestershire, Hampshire, Kent, Leicestershire, Suffolk, Surrey, East Sussex and West Sussex, are under the aegis of a particular Trustee who is resident in that County.
   

2. County List grants are available to organisations with an annual income of under £150,000 (exceptions may be made for charities whose activities are county wide).
   

3. Applications can be made for grants between £500 to £10,000.
   

4. Grants can be for one-off capital items such as equipment purchase; these grants must be used within six months of being awarded. Grants can also be used towards one year's running costs (including core costs).
   

5. County Grants are one-off payments.
   

6. The organisations must be based within the United Kingdom.
   

7. Exclusions:  please refer to Not Normally Considered section
   

8. Applications are considered by the County Trustee and recommendations for grants are subject to approval when the Trustees meet in March, June, September and December.

Small Grants Programme for other areas in the UK:

1. Small grants are available to organisations from areas outside of the traditional counties which have been registered with the Charity Commission for a minimum of two years and have an annual income under £150,000.
   

2. Applications can be made for grants between £500 to £10,000.
   

3. Grants can be for one-off capital items such as equipment purchase; these grants must be used within six months of being awarded. Grants can also be used towards one year's running costs (including core costs).
   

4. Small grants are one-off payments.
   

5. The organisations must be based within the United Kingdom.
   

6. Small grants applications can be submitted at any time during the year; they are processed fortnightly and are sent to the Trustees of the Small Grants Committee.  If there is sufficient support, the grant is approved and the applicant is informed by telephone. All applicants will be sent a letter notifying them of the Trustees' decision within four to six weeks of receipt of their application.
   

7. In addition to the exclusions outlined in the Not Normally Considered section, the following exclusions also apply:
   

   • Organisations not registered as charities or those that have been registered for less than two years
     

   • Organisations with an annual income of more than £150,000
     

   • Pre-school groups
     

   • Out of school playschemes including pre-school and holiday schemes, exept those specifically for the disabled.
     

   • Applications for revenue funding for more than one year
     

   • Applications for salary costs for new posts (salaries for existing staff can be considered)
     

Application Process:

• Applicants from Gloucestershire, Hampshire, Kent, Leicestershire, Suffolk, Surrey, East Sussex and West Sussex  should complete a County application form and should also include a detailed budget for the project and the most recent annual report/audited accounts. 
  

• Applicants from other areas should complete a Small Grant application form and should also include a detailed budget for the project and the most recent annual report/audited accounts.
  

• Please ensure that all sections of the application form are completed fully;  it is not sufficient to refer to "see attached documents". The Trustees welcome additional information, but this should not exceed two A4 sheets.
  

• If you do not provide all the requested information we will be unable to process your application.

• Please keep the application as simple as possible and avoid the use of technical terms, acronyms and jargon. Please do not send videos or CD Roms.
  

• Applicants who are unsuccessful are required to wait a minimum of six months from the date of notification before reapplying.
  

• Only one grant can be supported in any 12 month period.

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